When a Labor Buyer requires a Labor Supplier to use WorkRecords, the agreement may allow some or all of the WorkRecords fee to be passed back to the property. There are two simple ways to handle this in the system.
Option 1: Automated Add-On (Recommended)
This option is the easiest and most common.
Use the TimeCard Fee – Weekly Add-On on the Order Confirmation.
When the Labor Buyer approves the weekly TimeCard, the fee is automatically calculated and added—no manual steps required.
This automation ensures accuracy and consistency by overriding any manual entries.
Example: A flat $1.75 per TimeCard per week added at approval.
How to move forward with this option
Contact WorkRecords Support for assistance with setup.
Because this option requires workplace approval, please include your primary contact at the property when submitting the request.
Once approval is completed, WorkRecords will add the automated Add-On to all existing orders and templates for that property.
If you create new templates in the future, be sure to include the Add-On so the fee continues to apply correctly.
Option 2: Bill Rate Adjustment
This option builds the fee directly into the hourly rate.
Increase the Bill Rate charged to the property by a small per-hour amount.
Works best when hours are fairly predictable (such as Housekeeping), so the pass-through closely aligns with weekly volume.
Once configured, this method is fully automated.
How to move forward with this option
? Click here to view step-by-step instructions for adjusting Bill Rates
If you’re not sure which option is best for your setup—or if you’d like help getting started—our support team is happy to help.