Labor Suppliers can unapprove a weekly TimeCard if the TimeCard has not been invoiced. Due to the impact on payroll processing, Labor Buyers cannot unapprove TimeCards. Labor Buyers should contact WorkRecords Support or their Labor Supplier for assistance if a TimeCard needs to be Unapproved.
The TimeCard Unapproval link is available in several Supplier views through the TimeCard Editor or Time Card Details. We'll walk you through both options by providing step-by-step instructions and videos below.
Accessing the Unapproval link through TimeCard Editor
Step One: While in TimeCard editor, select "Order Info"
Step Two: At the top of the pop-up window, select "View Time Cards for this Order"
Step Three: After finding the correct week-ending select the blue INFO Link
Step Four: Confirm the Invoice Number/Invoice Date field is blank, and then select the Unapprove TimeCard link.
Once unapproved, an automated email will be sent to the TimeCard approver notifying them that the TimeCard was unapproved.
Note that once you click the Unapprove Time Card link, the window will close, and the TimeCard will be unapproved if eligible. You can refresh your screen in TimeCard Editor, and the TimeCard can immediately be edited.
Accessing the Unapproval link through a view.
Step One: After going to Reports on the blue menu bar and clicking on My Views, choose any of the reports highlighted below. We'll walk you through the steps using the Export TimeCards w/AddOn Details view.
Step Two: After using the view to find the TimeCard, select the blue Info hyperlink on the far left of the results.
Step Three: Select Time Card Details from the popup menu.
Step Four: Select the Unapprove Time Card link at the bottom of the window. Note that this is only available if the TimeCard has not been invoiced. If the TimeCard has been invoiced, click here for details on how to correct billing for invoiced TimeCards.
Once unapproved, an automated email will be sent to the TimeCard approver notifying them that the TimeCard was unapproved.
Video for Accessing the Unapproval link through a view