Invoicing for a Credit / Charge Adjustment is very similar to presenting an Invoice for TimeCards. However, it is important to note that Credit / Charge Adjustments are never included on an Invoice with TimeCards. They are always invoiced separately or with other Credit /Charge Adjustments.
The reason Credit / Charge Adjustments are invoiced separately is because of the AP Sort located at the bottom of the Invoice. The AP Sort is a tool used by accounting departments within your customers to quickly and properly allocate the Invoice between different departments that may be represented on the same Invoice. For instance, if the total Invoice is $10,000, the AP Sort at the bottom of the Invoice shows your customers how much of that $10,000 is allocated to each department. Because Credit / Charge Adjustments must be attached to an approved TimeCard, the AP sort for the Credit / Charge Adjustment reflects how the TimeCard was sorted (tagged).
For some Credit / Charge Adjustments, the TimeCard tagging is not relevant to the coding. An example of this would be a reimbursement for a background check or drug screen requirement. This expense may be allocated to a code outside the department where the worker was working, say Safety, Risk or Human Resources. To preserve the usability of the AP Sort and avoid confusion by the accounting departments, WorkRecords requires any Credit / Charge Adjustments to be invoiced separately.