If you have a Labor Supplier that has never worked with WorkRecords before, please use the below template to introduce WorkRecords and include the attached Supplier Account SetUp form for them to complete and return to you.
Subject: WorkRecords Implementation; Action Items Included—Please Read Carefully
Notification & Acknowledgement of WorkRecords Requirements:
We are implementing an online platform for data collection and reporting called WorkRecords. Because labor is a large part of our operating costs, it’s important that we can access real-time, accurate reporting that will assist with timely invoice processing and payment, performance measurement, and financial modeling across all of our Labor Suppliers.
Our objectives are to…
· Use a third party solution that looks out for everyone's interests equally.
· Increase the visibility and financial controls over our labor activity.
· Standardize and upgrade our security, record keeping, oversight, and reporting on all contract workers.
· Optimize the use of temporary and contract labor.
Labor Suppliers who continue to work with us will…
· Use WorkRecords and weekly update your worker's data.
· Collect time and activity for workers at our facility using WorkRecords; no other systems or manual time-capture will be used.
· Export approved hours to generate billing in your billing system (exports are also included for payroll).
· Invoice us only for the total of the approved time cards as shown in WorkRecords.
· Continue to bill us directly, but send invoices electronically through WorkRecords as a single weekly invoice. Departmental invoices will no longer be required or accepted.
· Receive use of WorkRecords Basic Services at the per TimeCard cost of $1.00. WorkRecords Pricing Schedule
To help answer any questions, we encourage you to click here for an Overview of WorkRecords.
Please acknowledge your agreement to implement WorkRecords by completing the attached file and returning it to me no later than XX/XX/XXXX