When calculating the additional amount for overtime in situations where a worker is assigned to multiple Orders in a week (because they work at different bill rates), the overtime billing will need to be manually calculated and added.
It is very important to remember that the base hourly bill rate is already being billed through the TimeCard. You only need to calculate and bill for the additional overtime amount.
Use the guide below to help you make your calculations. Two examples are provided. Always refer to the specific Order's setup for the correct Base Hourly Bill Rate and OT Bill Factor for your worker's Order.
| Step | What You’re Doing | Example 1 (OT Factor = 1.5) | Example 2 (OT Factor = 1.35) |
|---|---|---|---|
| 1 | Start with the base hourly bill rate from the specific Order where the worker performed the work. | $25.00 | $25.00 |
| 2 | Identify the Overtime (OT) Bill Factor listed on that same Order. This is often 1.5 (time-and-a-half), but some agreements may use a lower factor like 1.35 or another custom value. | 1.5 | 1.35 |
| 3 | Multiply the base rate by the OT factor to determine what the full overtime rate would be if it were billed directly. | $25.00 × 1.5 = $37.50 | $25.00 × 1.35 = $33.75 |
| 4 | Subtract the base rate from the full overtime rate. You're already billing the base rate on the TimeCard, so this step tells you how much more to bill to account for just the overtime premium. | $37.50 – $25.00 = $12.50 | $33.75 – $25.00 = $8.75 |
| 5 | Multiply the overtime premium amount by the number of overtime hours (in decimal format) the worker earned for the week. This is the total additional amount to bill for overtime. | $12.50 × 2.5 hrs = $31.25 | $8.75 × 2.5 hrs = $21.88 |
| 6 | Enter the calculated OT amount from Step 5 on the worker’s TimeCard using either the MISC AddOn or the Overtime Multiple Orders AddOn. If the TimeCard has already been approved and invoiced, the Labor Supplier can instead create a Credit/Charge Adjustment to bill the amount. | →$31.25 | →$21.88 |