There are two options for capturing billing for shift minimums. Labor Buyers often have a preference based on how shift minimums should impact their labor reports. Make sure everyone is in agreement regarding the best solution. For more information click here to review the FAQ - How do I bill the additional billing for a worker that did not hit the shift minimum?
Follow the steps below for Billing Shift Minimums by adjusting billing only.
1. Using the view Review Daily Activity by Worker
- input the first day of the work week
- if applicable the target work-site for your customer
- input "yes" in the checked in today field selector
- input "less than 4" in the total hours for the day field selector
- generate the view
If any results are returned use the Info link to access TimeCard editor to edit in the additional billing.. You will want to be sure to add a note like "adjusted billing for shift minimum". Note that in the example below the worker only worked 3:45 minutes (or 3.75 hours). And additional quarter hour (.25) needs to be billed.
Use the hours, already converted to a decimal in the Weekly TimeCard Activity table.
If the BillRate for the worker is $15/hr then the amount for a quarter hour would be $3.75. Input the 3.75 amount into the MISC AddOn field.
Because the math can sometimes get tricky, let's break out the math calculation.
If the agreement calls for a 4 hour minimum:
- determine the amount of time for additional billing. In this example it is 1 hour and 2 minutes
- calculate the bill rate per minute. Divide the BillRate by 60 minutes. In this example 15/60 = .25
- multiple the the minute rate by the number of minutes below the 4 hour minimum. In this example 62 * .25 = $15.50
- Input the amount in the MISC field. In this example the entry would be $15.50
Without a doubt adjusting the hours is the easiest way to capture billing for a shift minimum but some companies do not want to have the additional hours to impact their productivity reports while others require it. To avoid rework of confusion later, be sure both the Buyer and Supplier are in agreement on how minimums should be captured.