When managing timecards in WorkRecords, it’s essential to understand the distinction between Actual Time and Effective Time. These differences can be viewed in columns available in different views and within Timecard Editor.

Actual Time:

  • Definition: The actual time the worker checks in and out.
  • Display: Actual Time appears in the gray box in the Timecard Editor and reflects the exact moment the worker checks in or out.
  • Example: If a worker checks in at 7:53 AM, this time is recorded as their Actual Check-In time.

Effective Time:

  • Definition: The billable time calculated after applying edits made by the Labor Buyer or Supplier or workplace rules, such as convenience rules or auto-break deductions. 
  • Display: Effective Time appears in the white box in the Timecard Editor and can be adjusted when necessary.
  • Example: Even though the workermay check in early at 7:53 AM, their start time may be moved to 8:00 AM reflecting the start of their shift, making 8:00 AM their Effective Check-In time.


Best Practices for Managing Active and Effective Time:

  1. Educate Workers:
    Post clear reminders like "workers should check out for meal breaks" and iany automated rules that may be in effect.

  2. Provide Contacts for Adjustments:
    Workers should know who to reach out to if their time needs correction or if automated rules need to be overridden. 

  3. Review Timecard Data:
    Regularly check and compare Active and Effective times to ensure accuracy.

By understanding and effectively managing the differences between Active and Effective Time, you can ensure accurate billing, compliance with workplace rules, and greater transparency for your workforce.