The key difference between EINs and Assignment Numbers is their scope and purpose: EINs apply universally to all orders for a worker, regardless of the Labor Buyer, while Assignment Numbers are specific to a particular order confirmation and can vary by shift or shift differential. This distinction ensures flexibility for tailored tracking while maintaining consistency where needed.


An Employee Identification Number (EIN) can be added to a worker's profile in WorkRecords. Here are key considerations for managing EINs:

  • Consistency Across Orders:
    An EIN should only be used when it applies to all Orders for the worker, regardless of the Labor Buyer.

  • Adding an EIN:
    Labor Suppliers can add the EIN through the Search Orders and Templates View.

  • Automatic Application:
    Once added to one Order, the EIN is automatically applied to all active and inactive Orders associated with the worker.

  • Removing an EIN:
    Removing an EIN will impact all active and inactive Orders linked to the worker's SSN.


Steps for entering an EIN:

  1. Navigate to Reports on the blue menu bar, choose My Views and then click on the View called: Search Orders and Templates*.

  2. Search for the worker and then click the OrderNums hyperlink in the light blue Action Items area near the top of the screen.

              

  3. Finally, enter the EIN that you wish to assign to this worker and click the Done Working button to complete the update.


         



Assignment Numbers can be added to a worker's Order in WorkRecords. Here are the key points to keep in mind:

  • Order Specificity:
    Assignment Numbers can designate a unique number specific to a particular order confirmation.

  • Adding Assignment Numbers:
    Labor Suppliers add Assignment Numbers through the Search Orders and Templates View.

  • Shift-Specific Numbers:
    If shifts or shift differentials are relevant, you can assign a unique number for each shift option.


Steps for entering an Assignment Number:


  1. Navigate to Reports on the blue menu bar, choose My Views and then click on the View called: Search Orders and Templates*.

  2. Search for the worker's Order and then click the OrderNums hyperlink in the light blue Action Items area near the top of the screen.

              

  3. Finally, enter the Assignment Number that you wish to assign to this worker's Order and click the Done Working button to complete the update.

              


*View names may vary slightly from account to account.  If you cannot find the appropriate View, please contact WorkRecords Support for assistance.