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TimeCards - Managing WorkSegments and TimeCards

This folder contains resources and FAQs for WorkSegments and TimeCards. While traditionally in staffing, a TimeCard includes both approved and unapproved segments of time, in WorkRecords, a TimeCard reflects approved time/activity from all segments generated on a specific order for that week-ending period. A full week of unapproved time is still referred to as WorkSegments until they are approved and become a TimeCard.

FAQ - A TimeCard was approved, but the bill rate or hours were incorrect, what do I do?
If the TimeCard was approved, but has not been presented on an Invoice in WorkRecords, a Supplier user can unapprove the timecard under their account. I...
Mon, 24 Oct, 2022 at 2:22 PM
FAQ - Why isn't overtime calculated throughout the week?
In WorkRecords, “Billable Overtime” (both the hours and expense if and when OT is incurred) is calculated at the time each worker’s TimeCard is approved by ...
Wed, 5 Oct, 2022 at 4:34 PM
FAQ - How do I add in an employee's hours for the week if they physically didn't check in through the QR code?
Adding an employee's hours for the week if they failed to check in through the QR code can be done manually. From the WorkRecords main menu, follow thes...
Wed, 5 Oct, 2022 at 4:46 PM
FAQ - How is overtime distributed when a worker works in more than one department or job activity during the same work week?
WorkRecords uses a convention called Weighted Allocation for distributing overtime when a worker moves across departments or job activities in the same week...
Wed, 5 Oct, 2022 at 4:52 PM
FAQ - How are we charged if a worker has time on two TimeCards in one week?
WorkRecords charges $1.00 per approved TimeCard, per week. At the $1.00 rate, if a worker has two TimeCards in the same week and each TimeCard has time on ...
Tue, 26 Apr, 2022 at 3:47 PM
FAQ: Why does the TimeCard editor display one time while my Segment view displays another? (Converting Time to Decimal)
Working with time and money can often get a little confusing.  In WorkRecords, time can be displayed in hours and minutes or as a decimal depending on ...
Tue, 24 Mar, 2015 at 3:47 PM
FAQ - How do I search to make sure all approved TimeCards are invoiced?
Many agreements between Labor Buyers and Labor Suppliers have a deadline for submitting Invoices.  Ensuring that all TimeCards are presented on an Invoice b...
Tue, 11 Oct, 2022 at 3:13 PM
FAQ - How do I approve TimeCards that are more than 4 months old?
Approving WorkSegments that are older than 4 months requires you to navigate through different functionality.  Below is the step by step instructions.  P...
Tue, 11 Oct, 2022 at 3:53 PM
FAQ - How do I bill for shift minimums by adjusting billable hours?
Tue, 11 Oct, 2022 at 4:04 PM
FAQ - How do I bill for shift minimums by adjusting billing only?
There are two options for capturing billing for shift minimums.  Labor Buyers often have a preference based on how  shift minimums should impact the...
Tue, 11 Oct, 2022 at 4:08 PM